To: All Departmental Staff
From: Name
Date: April 14, 2026
RE: Budget Information is Required for the Preparation of next year budget
We are going to focus on the next fiscal year, and this time, the focus is on the budget plan for it. The budget plan is to be submitted before executive leadership. Your support is highly needed so that we can submit the proposal for financial assistance that is expected to be approved next month this year. You are requested to provide accurate and relevant information for this purpose.
For this purpose, I need your assistance in providing the financial and operational data needed and the developed information to make the proposal credible and comprehensive. You can do it by reviewing your current responsibilities, plans, and activities to meet the departmental goals. Please keep in mind that your plans are aligned with the overall organizational goals as well. The following information is needed by May 1, 2026.
Personnel Costs – Please explain the funds and plans needed to be implemented to meet staffing needs and include every aspect of staffing costs in your proposal (Scott et al., 2019).
Operational Expenses – Please provide all recurring costs of operations under your supervision or jurisdiction (Isibor et al., 2022).
Equipment and Technology Needs – Please provide details on the equipment and technological system that you want to purchase, replace, or even repair.
Project Specific Funding – Please provide information of your proposed, planned, and expected projects in the next fiscal (Prabowo & Ekanigsih, 2025).
Cost Saving Opportunities – Please identify any flagged areas that you believe can reduce spending by keeping the productivity or quality intact.
Please submit all your input that covers the above requirements. You can submit your input through the shared template.
Your timely and perfect responses are expected. I am awaiting data from you.
Thank you very much
Name
Department and Designation
References
Isibor, N. J., Ibeh, A. I., Ewim, C. P.-M., Sam-Bulya, N. J., & Martha, E. (2022). A financial control and performance management framework for SMEs: Strengthening budgeting, risk mitigation, and profitability. International Journal of Multidisciplinary Research and Growth Evaluation, 3(1), 761-768. https://www.allmultidisciplinaryjournal.com/uploads/archives/20250312174231_MGE-2025-2-055.1.pdf
Prabowo, G., & Ekanigsih, L. A. (2025). Implementation of an integrated approach in budget planning for resource optimization in organization. Management Analysis Journal, 14(1), 104-111. https://journal.unnes.ac.id/journals/maj/article/download/21648/3984
Scott, P. A., Harvey, C., Felzmann, H., Suhonen, R., Habermann, M., Halvorsen, K., Christiansen, K., Toffoli, L., & Papastavrou, E. (2019). Resource allocation and rationing in nursing care: A discussion paper. Nursing ethics, 26(5), 1528-1539. https://journals.sagepub.com/doi/pdf/10.1177/0969733018759831
Assignment Requirements
Draft a memo to your employees. This memo should be a proposal and budget preparation. For this assignment, assume you are a manager in your chosen company. You need your staff to help you gather the information that you need to create the budget that will be presented to executives for approval.
Do not submit an actual budget. This is an exercise to provide good instruction to your employees. The better your instructions, the more accurate their response. Please keep in mind that in providing good instruction, you will also need to provide some background information as to what you will be using this information for and why. Provide APA formatted citations for any information that you use from any sources.
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